How to Move Citizen to Government SSO ID Rajasthan: Full Guide
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How to Move Citizen to Government SSO ID Rajasthan: Step-by-Step Guide
When a citizen is appointed to a Government post or joins a department in Rajasthan, their existing Citizen SSO ID must be converted into an official Government (Employee) SSO ID . This process is managed digitally through the Raj SSO Email Request Portal .
In this comprehensive guide, we cover the exact step-by-step procedure, required documents, mandatory form fields, and common mistakes to avoid during the conversion process .
Important Note for Citizens: This conversion form cannot be submitted directly by the individual citizen or employee . It must be filled and submitted exclusively by the authorized Government Authority (SSO OIC) of the respective department . Citizens must submit their verified details along with their official Approval/Appointment Letter to their department authority to initiate the request .
Key Prerequisites Before Starting the Application
Before initiating the request on the portal, the concerned Government Authority must collect and verify the following details and documents from the applicant :
- Personal Details: Active 10-digit mobile number and personal email address .
- Official Employment Details: Government Department name, official Designation, and Employee ID (SIPF Number) issued by the Finance Department .
- Service Dates: Date of Birth and Date of Retirement / Contract End Date .
- Existing SSO ID: The applicant's active Citizen SSO ID .
- Documentary Proof: A scanned copy of the official Approval/Appointment Letter in PDF format (maximum file size 1 MB) .
Step-by-Step Instructions for Government Authority
Follow these steps to submit the "SSO Move Citizen to Government Request Form" :
- Log in to the SSO Rajasthan Portal using official authority credentials .
- Select and open the Email Request application icon .
- Navigate to SSO Transfer Request from the left-hand menu to open the SSO Move Citizen to Government Request Form .
- Complete Section A (Applicant Details) strictly as per the applicant’s existing SSO profile .
- Complete Section B (Document Upload) by uploading the clear PDF copy of the Approval Letter .
- Complete Section C (Remarks) if any specific instructions need to be shared with the SSO Mail Administrator .
- Review all entries, check the Declaration Checkbox, and click Submit .
Form Field Breakdown: Section A to C
To prevent application rejection, ensure each field is populated correctly according to official service records .
Section A – Applicant Details (As Per SSO Profile)
| Field Name | Status | Instructions / Description |
|---|---|---|
| First Name | Mandatory | Enter the applicant's first name exactly as shown in their SSO profile/official ID . |
| Middle Name | Optional | Enter middle name if applicable; leave blank otherwise . |
| Last Name | Mandatory | Enter the applicant's surname or last name . |
| Designation | Mandatory | Enter the official government designation or post . |
| Department | Mandatory | Select the department (e.g., Administrative Reforms) from the drop-down . |
| Mobile No. | Mandatory | Enter the active 10-digit mobile number for OTP/status updates . |
| Email (Personal) | Mandatory | Enter a valid personal email address for official correspondence . |
| Employee ID (SIPF) | Mandatory | Enter the SIPF number issued by the Finance Department . |
| Date of Birth | Mandatory | Select the date of birth in dd/mm/yyyy format using the calendar . |
| Date of Retirement / Contract End Date | Mandatory | Select retirement or contract end date in dd/mm/yyyy format . |
| Citizen SSOID | Mandatory | Enter the existing Citizen SSO ID that needs to be converted . |
Section B – Document Upload
| Field Name | Status | Instructions / Description |
|---|---|---|
| Upload Approval Letter | Mandatory | Upload the official Approval Letter authorizing the conversion. Must be in PDF format and under 1 MB . |
Section C – Remarks & Declaration
| Field Name | Status | Instructions / Description |
|---|---|---|
| Remarks / Instruction | Optional | Enter special instructions for the mail administrator (Max 500 characters) . |
| Declaration Checkbox | Mandatory | Must be checked to confirm that all furnished details are verified and true . |
Quick Reference: Mandatory vs. Optional Fields
- Mandatory Fields: First Name, Last Name, Designation, Department, Mobile No., Personal Email, Employee ID (SIPF), Date of Birth, Date of Retirement/Contract End Date, Citizen SSOID, Upload Approval Letter (PDF < 1MB), Declaration Checkbox .
- Optional Fields: Middle Name, Remarks/Instructions for Mail Administrator .
Critical Tips to Avoid Application Rejection
- Exact Match with Service Records: Double-check that the applicant's name, department, and designation match official employment records exactly .
- Validate SIPF Employee ID: An incorrect or mistyped SIPF number is a primary cause for processing delays or rejections .
- Check File Size & Format: The system accepts only PDF files under 1 MB . Compress large scans before uploading .
- Active Contact Details: Verify that both personal email and mobile number are currently active, as status notifications or OTP verifications depend on them .
Frequently Asked Questions (FAQs)
Who can fill and submit the SSO Move Citizen to Government form?
Only an authorized Government Authority (SSO OIC) can access, fill, and submit this request . Citizens cannot submit this form directly .
What file formats are accepted for the Approval Letter?
Only standard PDF (.pdf) files with a file size of 1 MB or less are accepted by the portal .
What happens after successful form submission?
The request is routed to the SSO/Mail Administrator for verification . Upon verification, the Citizen SSO ID is converted into a Government Employee SSO ID linked to the respective department and designation .