Shaladarpan Staff Attendance Correction Form PDF Download 2026
Table of Contents
Marking staff daily attendance on the Shaladarpan portal is mandatory for all Rajasthan government schools. If a mistake occurs while marking attendance online—such as marking an present staff member absent or vice versa—the school principal cannot edit it directly on the portal after lock. To rectify these errors, schools must submit the official ऑनलाइन उपस्थिति प्रपत्र - शालादर्पण पर कर्मचारी की उपस्थिति में संशोधन फॉर्म to the CBEO office.
Overview of Staff Attendance Correction Form
The attendance correction form is an official offline proposal certified by the Headmaster/Principal (संस्थाप्रधान) to modify erroneous daily attendance records on the Shaladarpan portal. The CBEO technical team unlocks or amends the server records based on this verified application.
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Key Fields in the Correction Form
The application requires specific administrative and employee details to ensure seamless backend updates:
- School Details: School Name, Shaladarpan NIC Code, Head of School Name, and Mobile Number.
- Date of Correction: Specific date on which the attendance error occurred.
- Employee Particulars (Table Entry): Serial number according to the Shaladarpan module and Employee Name (Column A).
- Incorrect Status (Column B): The attendance status marked by mistake (e.g., Absent, Casual Leave, Duty).
- Corrected Status (Column C): The actual status to be updated on the portal (e.g., Present).
- Certification & Undertaking: Signature and seal of the Head of School taking full administrative responsibility for the accuracy of the request.
Official Guidelines & Rules for Attendance Amendment
The Department of School Education specifies strict rules for processing attendance modifications:
| Rule No. | Guideline / Instruction (दिशा-निर्देश) |
|---|---|
| Rule 1 | 7-Day Time Limit: Requests for attendance correction must be sent within 7 days of the entry date, strictly including public holidays and Sundays. Attach a copy of the physical staff signature register (कार्मिक हस्ताक्षर रजिस्टर). |
| Rule 2 | Blank Attendance Handling: If attendance for all employees on a working day was missed/not marked online by mistake, leave Column B blank and directly write the correct status in Column C. |
| Rule 3 | Selective Corrections: If correcting attendance for only 1 or 2 specific staff members, mention only those specific names in Column A/B. There is no need to list the entire school staff. |
Documents Required for Submission
Attach the following supporting documents to avoid rejection by the CBEO office:
- Physical Attendance Register Photocopy: Self-attested copy of the paper attendance register showing staff signatures for the affected date.
- Covering Letter: Formal forwarding letter on the school's official letterhead signed by the Principal.
- Leave / Deputation Proof (If applicable): Copy of sanctioned leave application or official movement order if the amendment involves duty or leave.
Frequently Asked Questions (FAQs)
Can a school edit staff attendance directly on the Shaladarpan website?
No, once daily attendance is submitted and locked for the day, schools cannot modify it directly. It requires approval and modification through the CBEO office using this form.
What if there are more than 10 employees needing attendance corrections?
If attendance needs to be amended for more than 10 staff members, attach an additional page of the form following the same tabular format.