Shaladarpan School Profile Form PDF Download & Filling Guide
Table of Contents
Maintaining an updated master record for every government educational institution is essential for administrative planning, grant distribution, and portal synchronization across Rajasthan. The Shaladarpan School Profile Form (विद्यालय प्रोफाइल प्रपत्र) is the comprehensive offline document filled by School Heads (HM/Principal) to capture complete geographical coordinates, institutional categories, board affiliations, senior secondary streams, and contact particulars before locking details on the Shaladarpan portal.
Overview & Administrative Utility
The School Profile Form establishes the baseline administrative setup for a school. It maps the institution within specific legislative constituencies, administrative divisions, and financial systems (IFMS). Accurate entry ensures smooth coordination with District Education Officers (DEOs), Nodal Schools, and the Directorate of Education.
Key Sections in the School Profile Form
The form captures school parameters across six structured modules:
| Form Section | Key Particulars (विवरण) | Details & Selection Options |
|---|---|---|
| 1. Geographic & Administrative Setup | शालादर्पण कोड, नाम (हिन्दी/अंग्रेजी), जिला/ब्लॉक, विधानसभा/लोकसभा क्षेत्र, संभाग, DEO ऑफिस, UDISE कोड, IFMS ID, अक्षांश/देशांतर | Shaladarpan Code, School Name (English & Hindi), District/Block, Assembly/Parliamentary Constituency, Educational Division, DEO Office (DEO I / DEO II), Latitude/Longitude coordinates, Area Type (Rural/Urban), Gram Panchayat/ULB, Pin Code, and IFMS Office ID. |
| 2. School Demographics & Category | विद्यालय श्रेणी, प्रबंधन, प्रकार, प्रारम्भिक व उच्चतम कक्षा, उच्चतम सेक्शन, ICT फेज | Category (1-5, 1-8, 1-12, 6-12, 9-12, etc.), Type (Co-Edu/Girls), Management (Education Dept, Social Welfare, Sanskrit, Tribal, Council/SVGMS, PPP), ICT Phase (1st to 5th/Grace/None), and Electricity/Internet status. |
| 3. Connectivity & Nearby Infrastructure | नजदीकी पुलिस स्टेशन, बस स्टेशन व दूरी, रेलवे स्टेशन व दूरी | Name of the nearest Police Station, nearest Bus Station with distance (in KM), and nearest Railway Station with distance (in KM). |
| 4. Recognition & Academic Status | मान्यता/क्रमोन्नत वर्ष, बोर्ड संबंधन, बोर्ड कोड, धार्मिक अल्पसंख्यक स्थिति, आवासीय प्रकार, शिफ्ट | Recognition/Upgradation Year (Primary to Upper Primary, Secondary, Hr. Secondary), Board Affiliation (RBSE, CBSE, ICSE, IB), Religious Minority Status (Muslim, Sikh, Jain, Christian, Parsi, Buddhist), Residential Status (KGBV, EMR, Model School, Ashram), and Shift details. |
| 5. Co-curricular, Subjects & Streams | NCC, NSS, स्काउट, इको क्लब, तृतीय भाषा, वोकेशनल ट्रेड, उच्च माध्यमिक संकाय व ऐच्छिक विषय | Co-curricular units (NCC, NSS, Scout, Eco Club), Third Language (Sanskrit, Urdu, Punjabi, Sindhi, Gujarati), Vocational Education starting year & trades, Senior Secondary Streams (Science, Commerce, Arts), and Optional Computer subjects. |
| 6. Leadership & Incharge Contacts | संस्था प्रधान विवरण, शाला दर्पण प्रभारी विवरण | Name, Mobile Number, and Email ID of the Headmaster/Principal as well as the designated Shaladarpan Incharge. |
Standard Prescribed Option Categories
While completing the physical application sheet, school heads must refer to the following standardized option lists:
- Third Language Options (तृतीय भाषा): Sanskrit, Urdu, Punjabi, Sindhi, Gujarati, or None.
- Medium of Instruction (शिक्षण का माध्यम): Hindi, English, or Both.
- Senior Secondary Streams (संकाय): Science (विज्ञान), Commerce (वाणिज्य), and Arts (कला) along with elective subject mapping.
- Co-curricular Teacher Availability (Model Schools): Dedicated options for Yoga, Drawing, Music, and Art teachers.
Verification & Authentication
Once all institutional fields are updated and verified against official order numbers, the Headmaster/Principal and the Shaladarpan Incharge must record the completion date and sign the sheet with the official school seal. The signed document is retained in the school office as a reference for official audits and annual portal verifications.
Frequently Asked Questions (FAQs)
When should the School Profile Form be updated on Shaladarpan?
The profile form should be reviewed and updated at the start of every academic session, or immediately whenever there is an official upgrade in school level, addition of vocational trades, or change in School Head/Incharge contact details.
Is recording the IFMS Office ID mandatory in the School Profile?
Yes, the IFMS Office ID (DDO Code) is required to integrate school administrative data with state financial systems and staff salary processing databases.