Shaladarpan Format 3A Budget Head Staff Form PDF Download
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In Rajasthan government schools, reconciling sanctioned posts against monthly salary generation on PayManager/IFMS requires clear budget tracking on the Shaladarpan portal[cite: 1, 9]. Shaladarpan Format 3A (बजट-मद-के-अनुसार-स्वीकृत-पद-आधारित-विद्यालय-कार्मिक-विवरण प्रपत्र-3A) is the prescribed offline form used by school incharges and office heads to record post-sanction details, working staff mapping, and deputation orders categorized by specific Budget Heads.
Overview & Importance of Format 3A
Format 3A serves as the foundational audit document for post reconciliation on Shaladarpan[cite: 1, 9]. Between the 1st and 5th of every month, school heads (HM/Principal) must match attendance registers against Format 3A entries to lock staff details and facilitate smooth salary processing[cite: 1, 9].
Key Data Fields in Format 3A (प्रपत्र-3A के मुख्य कॉलम)
The application captures budget allocations alongside employee-specific information:
| Field Category | Field Name (प्रपत्र विवरण) | Entry Description & Instructions |
|---|---|---|
| School Header | विद्यालय का नाम व यू-डाइस कोड | Full School Name & UDISE Code. |
| Budget Details | Budget Head & Plan Type (P/N) | Specify the exact Budget Head code; write 'P' for Plan and 'N' for Non-Plan. |
| Sanctioned Post | स्वीकृत पदनाम एवं विषय | Designation and Subject as per official post setup sanction order. Leave 'Subject' blank for non-teaching staff. |
| Employee Info | कार्मिक का नाम, Employee ID, DOB, Gender, Mobile No | Staff details matching PayManager record. Write Name in English capital letters. |
| Current Post | कार्मिक का वर्तमान (मूल) पदनाम एवं विषय | Original designation and subject of the posted employee. |
| Posting Type | पदस्थापन प्रकार | Posting status category (Regular, Retired, Work Arrangement, etc.). |
| Joining / Relieving Dates | कार्य ग्रहण / जाने की दिनांक | Date of joining for retired fixed-honorarium staff or date of departure for staff sent on work arrangement. |
Posting Type Categories (पदस्थापन प्रकार आप्शन)
While filling Column 10, select one of the following official status codes:
- नियमित (Regular): Staff regularly posted and physically working in the school.
- सेवानिवृत (Retired): Retired personnel re-engaged on a fixed honorarium against a vacant post.
- कार्यव्यवस्थार्थ (Work Arrangement): Staff drawing salary from the school but deployed elsewhere on working arrangement/deputation.
- व्या ॥ ओपेरट (Lecturer Operated as Sr. Teacher): Lecturer post in a newly upgraded school being operated by a 2nd Grade Teacher.
Mandatory Instructions for Filling Format 3A
School heads and office incharges must strictly follow these official instructions:
- English Script Mandatory: All text entries must be filled in English capital letters. Leave the 'Subject' column blank for non-teaching staff (e.g., LDC, IV-Class).
- Separate Sheet per Budget Head: Fill a separate Format 3A page for every individual Budget Head operated by the school.
- Include Deployed Staff: List all personnel posted to the school, even if they are currently deployed/working elsewhere.
- Deputation Record Tracking: For staff sent on long-term deputation or work arrangement, record the approving authority (Directorate / DEO / DDO), order number, order date, and departure date.
Frequently Asked Questions (FAQs)
When should retired personnel be listed in Format 3A?
Retired staff details should only be recorded if they have been officially re-engaged on a fixed honorarium against an existing vacant post.
Who approves and certifies Format 3A?
The completed physical form must be verified, signed, and stamped with the seal of the Head of the School/Office (हस्ताक्षर संस्था प्रधान मय सील).