Shaladarpan Staff Attendance Amendment Order & Form PDF 2026
Table of Contents
Click Here To Download Official Order & Format PDF
The Directorate of Secondary Education, Bikaner (Rajasthan) issued official order No: SHIVIRA/MADHYA/SHALADARPAN/60304/Vol-2/2020/7/ regarding staff online attendance correction on the Shaladarpan portal. Signed by Director Kana Ram (IAS), this directive outlines the official guidelines, prescribed application form, and the record-keeping process for modifying mistaken online daily attendance entries through the CBEO office login.
Overview of Directorate Order & Instructions
Daily staff attendance in government schools is marked through school login based on physical signature registers. If errors occur or technical glitches prevent recording, a dedicated module is enabled at the CBEO login level to execute amendments. The key compliance rules issued by the Directorate include:
- Application & Attachments: Schools must submit the required details in the prescribed application form along with a copy of the physical staff signature register (उपस्थिति पंजिका की प्रतिलिपि).
- Strict 7-Day Window: Corrections are permissible only up to 7 calendar days (including government holidays) from the date of attendance.
- Approved Leaves Cannot Be Modified: Online leave applications submitted by staff and already approved by the Head of School (संस्था प्रधान) cannot be modified or canceled via this process.
- One-Time Amendment Limit: Attendance modification for any specific single date can be requested and processed only ONCE. Careful verification of records is required prior to submission.
- Record Register at CBEO Office: CBEO offices must dispose of incoming applications, record details in a designated dispatch register, and securely file the physical letters.
Key Fields in the Application Format (विद्यालय प्रपत्र)
When applying to the Chief Block Education Officer (CBEO), the school head (HM/Principal/PEEO) must provide the following particulars:
| Column No. | Field Name (प्रपत्र विवरण) | Description |
|---|---|---|
| 1 | S.No. (क्र.सं.) | Sequential entry number. |
| 2 | Employee Name (कार्मिक का नाम) | Name of the staff member requiring attendance update. |
| 3 | Designation (पद) | Official designation/post. |
| 4 | Emp ID | Staff PayManager / SSO Employee ID. |
| 5 | Recorded Status (शाला दर्पण पर दर्ज उपस्थिति) | The incorrect status currently reflecting on the portal. |
| 6 | Corrected Status (संशोधन जो किया जाना है) | The correct attendance status to be updated. |
| 7 | Reason (संशोधन का कारण) | Specific administrative or technical reason for the discrepancy. |
CBEO Register Maintenance Format (सीबीईओ रजिस्टर प्रारूप)
As per the Directorate order, all CBEO offices must maintain an offline monitoring register formatted as follows:
- S.No. (क्र.सं.)
- School Name (विद्यालय का नाम)
- School NIC-SD ID (NIC CODE)
- Date of Attendance Correction (उपस्थिति संशोधन की दिनांक)
- Number of Staff Affected (कार्मिकों की संख्या)
- Application Receipt Date & Time (आवेदन प्राप्ति की दिनांक व समय)
- Modification Execution Date & Time (संशोधन करने की दिनांक व समय)
- Signature of Operating Officer/Staff (संशोधन करने वाले कार्मिक के हस्ताक्षर)
Frequently Asked Questions (FAQs)
What documents are required to attach with the correction proposal?
You must attach a self-attested photocopy of the physical attendance signature register of the school certified by the School Head/PEEO.
Can a school request attendance modification after 7 days?
No, the portal automatically restricts modifications past 7 days (including public holidays) from the date of attendance.